When established in 1941, the Museum was the first children's museum in Texas and one of the first children's museums in the nation.
ACCOUNTS PAYABLE COORDINATOR
Full-Time Employment
Summary:
Coordinate accounts payable functions for the Museum. Ensure accurate processing of all invoices and checks. Process payments before accruing late fees. Ensure vendor discounts are taken when possible. Prepare accurate yearly and monthly reports. Work with vendors on payment terms to ensure good vendor relations. This position reports to the Accounting Manager.
Basic Function and Responsibilities including but not limited to:
Daily
Coordinate the AP function within the Museum guidelines
Review records of amounts due and makes sure invoices are paid according to terms and discounts taken
Supervise the process and verification of vendor invoices, expense coding, cash advances, travel advances and payments to all vendors
Review and supervise the processing of all purchase orders, check requests, and expense reports to ensure activity is properly recorded to the general ledger on a timely basis
Administer and develop resource tools to research and resolve accounting issues with internal and external customers; reconcile vendor statements
Maintain and monitor petty cash for all departments
Monthly
Audit, and ensure correct coding of charges credit charges to all corporate credit cards including Visa, Shell, Home Depot, Lowe’s, and Sam’s
Train associates on travel policies, check request, P.O.’s invoices, and credit cards
Prepare journal entries and reconcile various accounts
Follow up with employees and vendors to ensure timely payments prior to end of month
Process 1099’s and send information to IRS
Run vendor reports for audit
Prepare monthly and yearly reports detailing expenditures for various accounts
Yearly
Qualifications:
Specific Knowledge and Job Skills, including Computer Skills: Sage Software, Excel
Web based application for FedEX & Visa statements
Education / Certification: Preferred 2 year college degree
Physical Demands: While performing the duties of this job, the employee is regularly required to sit, to stand, to walk, to go up and down stairs, to operate foot and hand controls, to use a telephone and to write. Occasionally the employee must lift and/or move up to twenty (20) or more pounds.
Human Resources Manager
Fort Worth Museum of Science and History
1600 Gendy Street
Fort Worth, Texas 76107
fax: 817-255-9354
